Brightworks IT recognizes the importance of business emails, whether they are single files or entire databases. Our services are designed to address all possible scenarios of email loss.
- Recovery from cloud services: In the case of web-based email applications such as Gmail, Outlook, or Yahoo, your emails are stored online. If you have taken a proactive step to back up these emails onto a hardware device and you find yourself unable to access them, we can recover data from these backups.
- Recovery from hardware: For those using software like Microsoft Outlook, which saves emails directly onto hardware, we offer a reliable solution. If your device stops working and you cannot access your emails, our team is equipped to retrieve these emails. We can recover your emails from non-functioning devices.
At Brightworks IT, our expert data recovery engineers can retrieve emails from databases, Microsoft Exchange Information Stores, or individual message files like PST files. Trying to recover emails on your own without professional assistance may lead to permanent data loss. If you are facing a storage media failure that has affected your email accessibility, contact us right away.
How Emails Get Lost
Emails have become synonymous with daily communication in large organizations. Their loss can disrupt critical functions in a way that may take several days or weeks to recover. In an enterprise setting, where emails often contain critical information and serve as official records, their loss can have far-reaching consequences.
Even though your staff may have taken all the precautions, any of the following scenarios can contribute to the loss of email data:
- Server malfunctions or crashes
- Accidental deletion of important emails or folders by employees
- Security breaches targeting email servers
- Issues with email migration during IT system upgrades
- Email data corruption during synchronization across multiple devices
- Configuration errors in email system settings resulting in loss of email data files
- Inadequate backup systems failing to save copies of critical emails in Microsoft Outlook Express
- Overloaded email servers due to high-volume traffic
- Power outages or network disruptions in the business premises affecting server access
- Physical damage to a storage device, exchange server, or data center from natural disasters or accidents
Brightworks IT offers disaster recovery solutions that cater to these needs. With our services, you can access your emails online or through POP/IMAP from any location as long as you have an internet connection. You stay connected no matter the circumstances.
Our Email Files Recovery and Continuity Services
Email backup solutions
Our advanced email messages recovery software automatically creates backups of your entire email database at regular intervals. These backups are stored in secure, off-site servers. In the event of data loss, be it from accidental deletions or system malfunctions, a recent copy of your data is always available. The recovery process is simple and can be initiated with just a few clicks.
Disaster recovery for email systems
In the event of a major system outage, our disaster recovery protocols swiftly restore your email functionality. As your managed IT services provider, we set up pre-configured backup servers or cloud-based solutions that can be activated immediately. This guarantees the continuity of your email services.
Email archiving
We also index and store your emails and attachments in a searchable format. This is critical for meeting legal and compliance requirements. Our system uses encryption and secure storage practices to ensure your archived data is protected yet readily available when needed.
Cloud-based email continuity
This gives you uninterrupted access to your emails, even when your primary server is down. This service operates by mirroring your existing email environment in the cloud for a seamless transition in case of an outage. Users can access their email through a web-based interface — the email communication continues without any noticeable disruption.
Real-time replication and failover
We employ real-time replication of your email system to a secondary, standby system by continuously syncing your primary email setup with the replicated system. As such, an up-to-date copy is always available. In case of a primary system failure, the failover system is automatically activated, allowing for a flawless transition with no noticeable downtime for the users.
Threat protection and monitoring
Our email data recovery services include advanced filters to block spam, phishing attempts, and malware before they reach your inbox. We continuously monitor for emerging threats and apply updates to our protection systems. We provide regular reports to give insights into the types of threats blocked and the health of your email security.
Why Invest in Email Continuity Services
Email is how you communicate with clients, manage contracts, and handle everyday tasks. What happens when your email system goes down?
Lost time
Think about your employees. They use email for a variety of tasks. When the email system fails, their productivity takes a hit. They cannot do their job as effectively, and instead, your IT team spends precious time fixing the issue rather than working on other productive tasks. This is not just a loss of time but also a financial setback as you are paying staff who can’t even perform their regular duties.
Lost revenue
Now think about all the emails your company receives daily. These are potential business deals, client queries, and invoicing communications. If your email system crashes, even for an hour, you might miss out on important opportunities.
Your reputation in the industry
Your reputation is at stake, too. Imagine a client or potential lead tries to reach you but receives a bounce-back message. It creates doubt about your reliability. In today’s fast-paced world, customers expect quick and consistent communication. Any hiccup can make them question your professionalism.
Be Proactive with Your Email Failover Strategy: Choose Brightworks IT Email Recovery Service for Business
The cost of email downtime is far from trivial for a business. More importantly, permanent loss of critical or sensitive email communication can cause incalculable damage. For enterprises, these costs can escalate quickly. Investing in Brightworks IT’s email continuity services can pay for itself. If you would like to learn more or discuss your email recovery and backup options, call us at (844) 333-2948 or send us a message here so we can help you make an informed decision.